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Set up email signatures for all staff (Outlook)

This tutorial will help you set up email signatures for all staff

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Steps to set up common email signatures in Outlook

1. Create the first signature

If you haven’t already created the “master” signature on one computer, follow these steps to do so.

2. Send your signature

Send everyone a blank email with just your signature on it, including any sign-off text such as “Kind regards” and your name, title, phone, etc.

3. Staff copy the message

When each staff member receives your email on their computer, they need to take a copy of it, as follows:

Double-click your email to open it in a new window.
Press CTRL + A to select the entire message.
Press CTRL + C to copy the message.
Close the email down (leave Outlook itself open).

4. Staff set up signatures

Each staff member must now do the following:

Set up their own signature. Refer only the the first list of links on that page.
When editing the signature template as part of the steps above, click in the editor box and press CTRL + V to paste in the signature, and adjust the text accordingly.

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